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Модуль 6, урок 2. B2C Консалтинг

Модуль 6, урок 2. B2C Консалтинг

Channel: Genius Space

GeniusMarketing

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and [music]

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hello again my name is still Yulia

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Beletskaya and today we will talk about

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how to choose software or how to choose

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online tools for

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project planning to write a project plan in the

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world there was an incredibly large

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number of online tools for

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project planning ten years

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ago when I started my career as a

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project manager, basically there were

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about five maybe 10 total

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tools to create a

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project plan now just a couple of months

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ago I was looking to see if anything

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new had appeared, something interesting, I’m constantly

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monitoring and I found a list of the top -250

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online tools for

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project planning are not just 250 in general, they are

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only the top tools 250 thousand, in

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fact there are thousands of them, there are a lot of them, an incredibly

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large number of everyone who makes a new

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tool for project planning

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thinks that they can do something

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better, they are trying to bring something -it’s more

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to decide on some more project

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managers of those people who manage

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projects and here I want to say that there are really a

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lot of tools and they are

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all different, they have different functions, they are

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tailored to different methodologies, but it is important

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that you have this tool, no matter

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what kind of tool you are you use it,

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the main thing is that you have it, because

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first of all, relying on your memory and

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trying to keep the entire project plan in your head is

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simply impossible, no matter how

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good a memory you have, it doesn’t matter

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when it’s not written down, it’s not

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displayed visually, it’s impossible

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to remember and take into account everything, and so Moreover, when

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the plan is in my head, it will be very difficult

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to communicate it with other people and

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with your staff and with your

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team who will be involved in

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the implementation of this project, that is,

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in an amicable way, you can write down the

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project plan on paper, but when you write the plan on a

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piece of paper, accordingly, access to

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Only you have this project plan, which is

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on paper, and it will be very difficult for you

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to communicate it with someone, so an

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incredibly large

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number of different tools

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for planning projects have been invented, all of them

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are online and, accordingly, you

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can give access to your plan about

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then you can give other people access to the

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project plan to the team so that they can see

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what tasks need to be done, what

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deadlines they have, what is the priority of tasks,

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what is the a priori prioritization of tasks, in the same

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way, you can give access to the

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project plan to other interested parties from

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other departments, your clients, the

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customer, so that they can also

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track progress everything is online and

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the tools were created for a reason, they

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were created by people who were

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uncomfortable with something, they didn’t like something, they

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couldn’t do something and that’s why they

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came up with these online tools

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to close some of their more

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closed, some of their tasks are very well-

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known, of course, an example is google, the

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creators made google because they

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were very inconvenient for searching in the

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library of their university and they

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came up with their own search engine,

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or for example, youtube was created

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when two friends could not share

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their video with their other friend, they

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couldn’t send this video by email

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because the penis was too big

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and why did they create this

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youtube tool on which each

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user could share their video and

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give others access to it, or for example

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whatsapp the

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Ukrainians didn’t want to miss Yanka calls

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when he was in the gym and

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he made an application that

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showed what status the

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user was now, that is,

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initially this application

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only showed what status a person had, busy or

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available, then this of course

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grew into the vertebrae application or

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for example Facebook, Mark Zuckerberg created

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this application because that he wanted to

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share information with his friends and

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wanted to help his

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classmates share information

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about each other, that is, in this way it is clear

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that every tool, every software

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that was invented in the world, it was made for a

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reason, it was made in order to

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complete a specific task for

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person and

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of course against major, again,

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cannot keep everything in your head; now there is a

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lot of incoming information that needs to be

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controlled, filtered, and it is impossible to

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keep any of the project plans in

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your head, even if it is a very small

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project, it still needs to be

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stated somewhere and of course very It’s convenient

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to use online tools just

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for this purpose. Now we’ll look at what

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popular tools there are for

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project planning, and although there are a lot of these

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tools for project planning, a

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very large number, there are some let’s

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say basic types of

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these tools, there are some

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tools that contain

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many others Under the tools, let's call them

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basic tools for

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project management, there are tools that are

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tailored only to managing

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kanban or scrum boards, there are

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tools in which you can create

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tables, project plans in the form of tables or

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in the form of a galant table, gantt charts, let

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's go through a little because what

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tools I brought to display in

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this session I’ll start with jira, probably everyone

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who works in this area, I too, this is

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a certain industry standard to use g

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paradise for managing projects in fat, there are

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a lot of different boards of possibilities on

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how to plan your project, there are

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spark boards, and there are kanban boards and

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just managing there project of owning a

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pager is a very highly customizable

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product, very much like a highly

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customizable tool for

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planning a project, then there is,

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for example, trello trend is designed only for

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creating boards and the boards are only

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kanban in chili arrows it is almost

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impossible to plan a sprint you can

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only plan constant

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continuous distributed progress as

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I showed in past session that I

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am doing repairs using trello,

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that is, to see a board on which there are a

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lot of tasks and they move from

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one status to another before they are

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completed, there is, for example, such a tool

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as close, this is an example of a complex

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tool that includes a

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lot of other sub-tools there there is a

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chat and there is a list there, there is a list there, and there is

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calendar planning, and there is some kind of

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daily chat and exchange and messages,

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for example, this tool

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is called silent, I already

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showed it in the previous session, I

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use it for my work, with the help of

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wrinkles, I can arrange leg tables

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create gantt tables and in

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this same tool it is possible

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to create a kanban board, then let’s see

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asana is a tool with a list of tasks

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that you can also customize for yourself,

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you can communicate in the comments

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while working on a task, let

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us say this is task management you

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basically have another tool called

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manda, this is a fairly new product and is

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already becoming very popular

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manda tried to include

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in general everything that is possible everything

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that a

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project manager might need completely different

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templates completely different types of

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project visualization plan visualization

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about this place these in a table

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there are gang tables and boards and the ability to

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plan releases there is the ability

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to manage a duck log there is the ability to

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manage resources in general in the manda and they

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really tried to add a lot of

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things but the manda is not a cheap product let’s say

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this is a simpler product for especially

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beginners project manager there are

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simpler ones tools that are more

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understandable from the beginning and of course I want to

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mention everyone’s favorite

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excel or google spreadsheets,

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the fact that, in principle, the

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project plan can be entered in a regular

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table in excel tables or google

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will hide it, it’s

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only important to customize it there, it’s

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important to create the table that

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will help you plan your project and

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then track progress on it; there is also a

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workbook tool; it is basically similar

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to all the others; it also has a list of

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tasks; it has the ability to

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plan your activities in tables;

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build Gantt tables; and in

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principle, yes, from what I said it’s

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clear that the task of all these

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tools is 1 to provide the opportunity

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to plan a project, manage it and

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track progress

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which tool you choose depends

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only on what kind of team you have, what

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resources you have, what capabilities you have,

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some of these

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software are paid, some

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are free limited versions,

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so of course, choose according to the

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conditions that you

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have now we will look in more detail at

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some of these tools. The first

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tool that we will look at

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visually is Jerome Jerome is included in the

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Atlas tool package and has

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several other tools that

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can be used in work jira, as I

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mentioned, is used a lot in the

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IT field because Jerry has

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this comprehensive package in which there are

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three jira tools, this is the first, this is the

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introduction task, then project management,

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introduction of tasks, then there are 2 2 tools

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that are included in this package, this is the content,

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this is the ability to store all documents

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documentation on projects for tasks by

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team and 3 3 bit bucket tool is a

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tool for storing code for

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version control for controlling code versions

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for a programmer in general,

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thanks to this whole

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package for the go sphere, Jerome basically

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closes most of the issues if we

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we planned project in jiri, we wrote down

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all the tasks, then we added documentation

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for each task in the cafe once and then the

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developer who works on this

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task added a baguette code and all

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this was intertwined with each other, that is,

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in the task we see a link to the

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documentation in confluence then in the task

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in this task in fat we see a link to the

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code in the bocchetti bit and all this is

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stored together in fat where we can see

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completely all the information on the task

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what documentation was added on it

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what code was written on it in my

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opinion jiri is the most convenient is the best a

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tool for planning sprints, that

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is, if you use the methodology with

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tap there are probably other

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tools that would

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do sprints just as well and display prints for

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scrum than there is no fat, so if you

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decide to use the scrum methodology in

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your jira project, probably

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your only solution

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Jerry is the ability to plan a

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backlog the ability to manage it

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later from the same battlelog to make a sprint

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and strictly limit the sprint both in

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time and what is important is to control

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how you move along your sprint if

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you have planned a sprint for two weeks in

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jiri there is a very convenient reporting function

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and you can see how far you

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are how far are you going correctly

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towards your sprint goal, that is, your

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two weeks are divided into tasks, what you

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need to do

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during the sprint, and it will be shown

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how much you have managed to achieve

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by your end date of the sprint,

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this will all be displayed in fat now

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I I’ll go directly to the

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fat tool itself and show how I

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manage

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this tool, here on my screen is

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my Jiraiya, which I run here, a Kanban

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board that they use for work. Well, to be

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honest, this is not the best example of

00:11:48

seeing fats and maintaining a Kanban board, but in

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my case since I manage these

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departments not just one project, but

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several, for me personally this is the

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most convenient because

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absolutely all tasks for all projects are displayed on

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one board and I can plan who

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will be free when, who will finish what when,

00:12:07

without essentially yes, this is the

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main component of the hole this is a

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kanban or scrum board in my case,

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it’s a banking one, I have columns that

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indicate the status of the task, then there are

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cards, this card is a task, this

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card indicates all the information on the

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task, for example, we’ll open something

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interesting,

00:12:30

for example, I’ll open a tank, we recently made a

00:12:34

mobile application and found it there is

00:12:37

some kind of bug, something doesn’t work,

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so we create a task in geely

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for this so that the developer gets

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wet to work on it, there is such a

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card for our task, here

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all activity on the task is displayed, then here is a

00:12:50

description of how we need what we

00:12:53

need to do in order to

00:12:56

see this bug, yes, that is, it will help the

00:12:58

developer there to reproduce this bug

00:13:01

and then try to find a solution on how to

00:13:03

do it, also all

00:13:06

the comments that someone writes about the

00:13:08

task are displayed here and

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in what I said that there is something

00:13:12

like this here a field where it is shown what

00:13:15

code was added for this task, that is, these are

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directly connected two

00:13:20

Jira tools and a bit package is a linked

00:13:22

example, you can open the entire task

00:13:24

to see even more information on it, that’s

00:13:27

all, some type of task is displayed and

00:13:29

how much priority it has, how important it is

00:13:33

here You can also fill in all these fields

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if they are important to you for your

00:13:37

project, there

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are a lot of additional

00:13:41

plugins that can be added,

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for example, add the added time

00:13:45

tracking plugin, that is, time management or

00:13:47

time tracking, and

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each developer who works on a

00:13:51

task

00:13:53

adds the time they spent on

00:13:55

this task, that is, responsibly, every

00:13:57

day I see that so much time was

00:13:59

spent on this task and it is finished,

00:14:02

yes, I note to myself that well this

00:14:04

task is completed, accordingly in my

00:14:06

project plan I understand that

00:14:09

we have completed this task, do it, time can

00:14:11

begin to the next task,

00:14:13

now on my screen there is a Kanban board and

00:14:17

together we will create a new Scrum board.

00:14:20

Jerry, I don’t create it often either, so

00:14:24

I’ll look at it with you. I

00:14:26

choose a project. I’ll call it a test

00:14:30

Scrum.

00:14:33

Let’s say it’s private, but look

00:14:35

here you can give up to different levels of

00:14:37

access to project

00:14:39

key this is automatically assigned to the

00:14:42

entire project because then blocks you

00:14:44

track task numbers for this

00:14:47

project, that is, in principle, it is not

00:14:49

critical for me, but it is desirable that there are

00:14:52

just a few letters, such an

00:14:54

abbreviation and look at me here it says kanban I

00:14:57

choose friend I want to choose scrum

00:14:59

Scrum board template from template I naturally

00:15:02

select it and create

00:15:05

my own project

00:15:07

using the Scrum methodology,

00:15:13

I immediately see the Scrum

00:15:15

board here, that is, there are only three columns by

00:15:19

default there, this is what we determine

00:15:22

what we need to do so that we want to

00:15:24

do there is a column in progress, that is

00:15:26

what we have already started doing is what

00:15:28

our team is working on, tasks and

00:15:31

given what has already been done, right here there

00:15:33

is a plus sign that you can add

00:15:35

some more columns for example, I always

00:15:37

add a column to it or testing and

00:15:40

accordingly

00:15:41

I have the opportunity to move it yes that

00:15:45

is, I have my own flow, first

00:15:48

all the tasks go into the list there, then

00:15:50

someone works on them, then

00:15:53

someone tests them, checks them, and then

00:15:54

only they are sent to the column and

00:15:56

done

00:15:59

here from this board, we can immediately

00:16:02

go to the backlog what such a backlog is

00:16:04

a list of those

00:16:06

functions from those tasks from what we, in

00:16:10

principle, want to do throughout the

00:16:12

entire project, that is, where

00:16:14

management of the Scrum board begins is the creation of

00:16:18

creating a task and adding them to the

00:16:20

backlog example, I will add very all

00:16:23

this test confusion test 1 task After all,

00:16:26

it is automatically added immediately to the

00:16:27

backlog. I’m writing test 2. For example, now

00:16:30

I have two tasks on my blog and there’s also

00:16:32

this field here to

00:16:34

plan a sprint, let’s say I want to

00:16:37

plan my first sprint, then in

00:16:40

spring I add my task from the

00:16:41

battlelog, that is so I drag them from

00:16:44

the battlelog to the sprint and here I can not

00:16:47

configure the sprint,

00:16:49

I can edit that is, write

00:16:51

what the goal of my sprint may be,

00:16:53

again a test, but here you

00:16:55

indicate that you want to finish what you

00:16:57

want to receive as a result of

00:16:59

this first sprint and

00:17:02

when I’m sure that I’m ready to

00:17:05

start the sprint, let’s say I’ve already

00:17:07

planned everything, I know exactly what tasks I

00:17:09

want to have in this first

00:17:11

sprint, I press the start sprint button and

00:17:15

here they immediately ask me

00:17:19

what the duration of my sprint is,

00:17:20

let’s say I I indicate that the

00:17:22

duration is 2 weeks, you can choose

00:17:25

a size, you can choose from the list, you can

00:17:27

set some custom

00:17:29

duration, but we’ll choose two weeks,

00:17:31

in principle, everyone advises making prints and

00:17:34

no less and no more than two weeks, and

00:17:36

two weeks is a very favorable

00:17:39

time, but again it depends depending on what kind of

00:17:41

project you have and what methodology you

00:17:43

use, and if I chose two weeks,

00:17:45

I need to select a start date here, let

00:17:47

’s say Monday, and then jira itself

00:17:50

will calculate when it should end, when it

00:17:52

should now end, it reads two

00:17:54

weeks, I’m starting a sprint, now I

00:17:57

have Scrum a board on which the

00:18:00

tasks that I added from the battlelog are displayed,

00:18:03

here is my first sprint and, accordingly,

00:18:05

as I work on them, as

00:18:07

my team works on them, they change

00:18:09

their status and zen pro at times they

00:18:10

drag into glue or into dan here

00:18:14

right away This board is convenient to see

00:18:16

how many days are left until the end of

00:18:18

the sprint, you can end the sprint when you are

00:18:21

sure that you have done everything, we

00:18:23

are closing it, yes, we are closing the sprint in fat,

00:18:26

there is also an expand button where you can

00:18:28

expand to see more functions on

00:18:29

yours on your board, that is, you

00:18:32

do everything board and everything, all these

00:18:34

functions that you see here

00:18:35

relate to your board to your project, you

00:18:38

can do it in fat, by the way, and

00:18:41

which we talked about in previous

00:18:43

sessions, right here you can

00:18:44

plan what you will do

00:18:46

throughout the entire life cycle of the

00:18:49

project or its entire development,

00:18:51

again, you can control the slope of what

00:18:54

we have already done and added tasks to the

00:18:56

backlog then moved them to the first

00:18:58

sprint, let’s say you can plan

00:19:00

several sprints for a period here, there is a board of

00:19:03

what we saw before which displays

00:19:06

our sprints and there is also a

00:19:09

bridges page which is called here, you can

00:19:12

add documentation for your project

00:19:14

when you start working on a project

00:19:16

in jiri when the task is closed and

00:19:20

the duration of

00:19:22

each task changes, you will also see a report

00:19:26

which is exactly the same as you said, which

00:19:28

shows how well you

00:19:29

cope with the tasks

00:19:31

in this sprint by how much you have time to

00:19:34

move towards your goal as far as your

00:19:36

sprint is

00:19:37

ready to be completed

00:19:39

at the time in which you planned.

00:19:41

I want to say right away that jira is a paid

00:19:43

tool and the cost is the basic cost,

00:19:46

let’s say with all the functions it’s 5

00:19:49

dollars per user, that is, if

00:19:51

your a team of 10 people you will need to

00:19:53

pay five dollars multiplied by 10

00:19:55

if you use one as a project

00:19:57

manager then accordingly you pay

00:19:58

only for yourself of course in fat there is a

00:20:00

free version in my opinion two weeks

00:20:03

or one month that is, you can try to

00:20:05

use the free version in

00:20:07

order test

00:20:08

to understand how it basically works,

00:20:10

I want to say that if you

00:20:12

apply for a job in a company

00:20:14

as a project manager, of course the first

00:20:16

question will be how well do you know the hole?

00:20:18

One of the first questions, and so

00:20:21

that this question does not take you by surprise, I

00:20:23

highly recommend registering for

00:20:25

this free trial period,

00:20:28

test something, try how it

00:20:31

works, Jerry, just to understand

00:20:33

the meaning of how it works, you don’t

00:20:35

need to become a master in jiri, you

00:20:38

need at least a concept and principle, if you

00:20:40

come to some small

00:20:43

company, they usually already use jira

00:20:45

as their tool, that is,

00:20:48

you most

00:20:50

likely won’t have to configure anything yourself, but you will need to

00:20:52

understand how to work with jira and how

00:20:54

tasks work for you, how to transfer a

00:20:56

task from one status to another, how to

00:20:59

assign responsibility for these tasks,

00:21:01

how to principle of operation of the dou jiri

00:21:03

because your main work will be in the

00:21:06

fat; most of your day will

00:21:08

take place there,

00:21:12

so now the trail is the

00:21:19

next tool that we will

00:21:21

look at is Troilu, here on the slide

00:21:23

you can see what it looks like and, in principle, in the

00:21:25

previous session I showed my

00:21:27

repair which I have them organized in an

00:21:29

arrow, that is, in general, and we plan

00:21:31

our tasks for the boar, we create a kanban

00:21:33

board and there we manage our tasks according to the

00:21:36

kanban methodology, the trend is tailored only

00:21:39

to the kanban methodology and

00:21:42

why I love trail and because this

00:21:46

tool has a very quick start, you are right

00:21:48

with the first minute you start doing something,

00:21:51

you don’t need to configure anything, you don’t need

00:21:52

to think about how it works, where is which

00:21:55

button,

00:21:57

the interface is very clear, very simple,

00:21:59

you just enter the grass, you

00:22:01

can immediately start planning something,

00:22:03

just like you can create in other tools

00:22:06

tasks can be

00:22:08

transferred from one person to

00:22:10

another person, you can change the status and

00:22:13

tasks, you can

00:22:16

customize some columns for yourself if necessary

00:22:20

and it is possible to create several

00:22:22

boards at the same time, that is, you can

00:22:24

simultaneously manage several

00:22:25

projects and for each project you

00:22:28

will have your own board now I’ll go to the rear and

00:22:31

show you how to work with it, I’m now in the

00:22:34

rear and this is my main page,

00:22:37

which they get to after I

00:22:38

log in, that is, here I see my

00:22:41

boards, which are several here on

00:22:44

different topics, here’s my favorite

00:22:46

repair that I’ve already shown that, that is, in

00:22:48

fact, when you start working in

00:22:50

Troil you create some new board, a

00:22:52

new daughter concerns your project,

00:22:54

name the board by the name of the project, most

00:22:56

likely you’ll let’s say we’ll set up a

00:22:58

test project

00:23:01

or board, again, we create. By the way, trello

00:23:04

recently added a function to create

00:23:06

boards from templates, that is, there are already

00:23:09

some ready-made templates on different topics

00:23:11

in different directions that you can

00:23:13

use for your board. Now we will

00:23:15

create the simplest simple

00:23:18

board without any special complex

00:23:22

details just to see how it

00:23:24

works, but again you can

00:23:25

test it and

00:23:26

see how it works trello is a

00:23:29

free tool in my opinion,

00:23:32

each person can have 10 boards at the same time

00:23:34

and you don’t have to pay anything for it

00:23:36

when you start

00:23:38

adding more boards more

00:23:41

people to your team then there is

00:23:44

some kind of paid version, but as

00:23:46

practice shows, in principle there is a

00:23:48

free version enough

00:23:50

for almost everything

00:23:51

that I create a new board and

00:23:55

here you see it’s almost empty,

00:23:58

there’s only the opportunity to add a

00:24:01

list, these lists are what

00:24:03

are columns or our statuses,

00:24:06

I add a new list for example there

00:24:08

because this is our backlog what was in the heat

00:24:11

as an excuse here this is such a new

00:24:13

list, a new status there, then I

00:24:15

add, for example, status in progress, that

00:24:18

is, from the future something will go into the status of the

00:24:21

NCR address and again, some Jerry, I

00:24:23

create a status glue and

00:24:26

then I am given such a board of four

00:24:31

statuses out of four columns in each

00:24:34

column I add cards or a task

00:24:36

again and

00:24:42

in each task there are additional

00:24:46

functions when I go to each

00:24:47

card on the card of some task and

00:24:50

here it is possible to add some

00:24:53

details, some information for each

00:24:55

task, let’s say in the description I’m here I write

00:24:58

what needs to be done I

00:25:00

need to do this and that

00:25:03

as a result of this task I want to get

00:25:05

this further I can add various

00:25:08

details before this task from what is important

00:25:12

for a project manager is diabetes of

00:25:15

course add when when the

00:25:17

task should be completed Let's say

00:25:19

we add Monday, saving otherwise we can

00:25:22

add a checklist, let's say if you

00:25:23

have a task and I have sub-tasks when

00:25:26

you add items to the checklist,

00:25:31

here it is displayed

00:25:44

and if we do this task

00:25:47

accordingly it determines it

00:25:50

shows by what percentage we

00:25:51

have completed each of the sub tasks

00:25:55

here, in principle, you can add

00:25:57

some other documents,

00:25:59

add an attachment and write details

00:26:02

for each task for the one who will

00:26:05

deal with this task later

00:26:08

after we have created it, but what are we talking about about someone

00:26:10

for it and whether someone is responsible for it themselves she is now

00:26:12

responsible, if I want to add someone

00:26:14

responsible for this task, I add

00:26:17

some person from my team to

00:26:19

my team so far only me, so I

00:26:21

add myself to this task, you

00:26:23

display up to the information that I am

00:26:25

working on this task when start

00:26:28

working days, I put it in them, just

00:26:30

let’s say if I say that the task is

00:26:32

ready for testing, I

00:26:34

piri-piri transfer it in testing and,

00:26:37

accordingly, this is how the tasks move from

00:26:40

start to finish along our board in the

00:26:44

kanban board and, in principle, any board at

00:26:47

you can have an unlimited

00:26:49

number of statuses, it all depends on

00:26:51

how you are going through the process of

00:26:53

working on a project, for each task,

00:26:55

tasks can go through different stages and in

00:26:59

each company, for each project, these

00:27:00

stages can be different, which

00:27:03

each task goes through, for some it is important

00:27:04

to test tasks before saying

00:27:06

that they are finished, for someone it is important

00:27:08

that

00:27:10

someone check this task, for example,

00:27:13

if the task is creating some document

00:27:15

or writing

00:27:18

some text, before placing it somewhere,

00:27:20

this text or this document

00:27:24

needs that someone then he checked it, let’s say he

00:27:26

subtracted it for literacy, respectively,

00:27:28

here then we will add an

00:27:30

additional proofreading column, for example, and then

00:27:36

we will add all the documents that need to be proofread first to

00:27:37

this column only after they have

00:27:39

been subtracted, we can move this

00:27:43

task to the done column, in principle

00:27:47

trello again I repeat, it works

00:27:48

quite simply as soon as you

00:27:50

log in, in general, you can immediately start

00:27:52

creating your board, you can immediately

00:27:54

add tasks. The arrow is very

00:27:57

popular among the rays. It’s just a

00:27:59

user for his own personal purposes. In the same way, it’s

00:28:02

convenient to do projects here

00:28:04

and track progress on the project according to the

00:28:07

project plan. The following tool

00:28:09

which we will consider is Biysk, this is an

00:28:11

example of such a complex tool in

00:28:13

which there are many component parts,

00:28:15

that is, not just a list of tasks, there are also

00:28:18

additional functions,

00:28:20

it includes a to-do list, that is, a to-do

00:28:24

sheet, this is what we are used to,

00:28:25

what we need to do next in this

00:28:28

tool has

00:28:31

a calendar or schedule, it is also

00:28:34

possible to use internal

00:28:36

chats, you can store all the

00:28:39

project documentation in one place, there is such a

00:28:43

discussion board, that is, not only a

00:28:45

chat between two people, but there are

00:28:49

group discussions, let’s say, there is an

00:28:52

interesting tool for

00:28:55

write to the writer the results that a

00:28:58

person received in a day, that is, a

00:29:01

person starts working and then when

00:29:03

he finishes his work at the end of the day, he

00:29:06

writes that I did this and this I finished,

00:29:09

this is called functional check-ins,

00:29:11

and

00:29:12

also in the buy camp,

00:29:14

reports are automatically generated about activity and

00:29:17

progress on projects, now I’ll go back

00:29:20

to this tool and show you how

00:29:22

it works in reality, but I went

00:29:25

to the base camp, here I was immediately

00:29:27

created a test project, I go to it

00:29:30

and now I see all the tools that I

00:29:33

talked about which are inside my

00:29:35

project I have a message board

00:29:39

inside my project there is a list of

00:29:41

what needs to be done inside the project,

00:29:43

again there is the ability to store files

00:29:45

documents that relate to my project

00:29:47

and

00:29:49

that is, only the camphor tool is

00:29:52

called this is a group discussion that

00:29:54

you can do something there - then you can say

00:29:57

something, you can bring it up for discussion with someone,

00:29:59

talk, create a group, let’s say

00:30:02

there is a calendar or schedule for our

00:30:05

project and check-ins automatically, that

00:30:08

is, for claims, it will send people

00:30:12

from your team every day at a

00:30:13

certain time

00:30:15

several questions and these questions are more likely

00:30:19

everything will concern progress, that is,

00:30:21

you will be asked what did you

00:30:22

do today, did you finish something today, did everything

00:30:25

work out, let’s

00:30:27

look a little at each of these

00:30:29

photo tools in the tool, let’s start with the

00:30:33

message board, shaking, I can start

00:30:36

typing some message before

00:30:40

and

00:30:41

post it accordingly and and In all,

00:30:44

all the people from my team will see that I

00:30:47

added this message and will be able to

00:30:49

comment on something here, that is, you can

00:30:51

discuss something here, you can do

00:30:52

some kind of abuse in the storm ring,

00:30:54

such conditional ones to the corner, not brin curtain

00:30:56

minge, what do you think about this

00:30:58

this and what do you think is the best thing to do for

00:31:01

this task, but maybe even discuss how

00:31:03

you will spend your free time after

00:31:05

work,

00:31:07

then let’s look at that one to the

00:31:10

list of what needs to be done here

00:31:13

we start the list it all starts with the fact

00:31:16

that we first call the task list

00:31:18

then there is a list of tasks and one for example,

00:31:20

perhaps you will have it, for example, there is a

00:31:22

component they are compositions when we did

00:31:24

you there are components defined in the

00:31:27

project plan, respectively, in this you will call

00:31:29

this a list for some component,

00:31:32

we add this list and then in it we

00:31:35

add a list of tasks already that is, here is the

00:31:38

first task and you see here you can assign it to

00:31:42

someone for the asana, that is, you can assign

00:31:43

someone responsible, you can assign

00:31:46

people who will be notified

00:31:48

that the task is completed, you can

00:31:50

add a date that it should be

00:31:52

ready and you can add some

00:31:54

we add more details on this task and all

00:31:58

this is displayed in our list of tasks,

00:32:01

in fact, this is what the

00:32:03

project plan is formed and what we

00:32:06

need to do during the entire project,

00:32:09

then documents and files here, in principle,

00:32:11

everything is just as usual,

00:32:13

some files are added that we need it in

00:32:14

order to work on this project,

00:32:17

let's see what the fire theme is,

00:32:19

that's it, when I start some

00:32:22

discussions, we

00:32:24

start writing some kind of chat, let's say

00:32:26

hello everyone there, well, again, I

00:32:28

don't have any of the others here in this disk

00:32:31

in this I In fact, I’m communicating with you myself,

00:32:35

but if I had people on my team, they

00:32:38

would answer me in my chat and you can

00:32:41

be directly with someone you’re with, don’t go anywhere,

00:32:43

don’t use any additional

00:32:44

messengers, just do everything to the

00:32:46

troops and I should make a list of tasks there.

00:32:48

- to discuss and add some

00:32:50

documents and communicate with each other

00:32:53

right here in the bice camp

00:32:57

sketch there was a schedule, accordingly,

00:32:59

if we planned some tasks

00:33:02

and showed what their deadline was and when

00:33:06

they should be ready, we saw all this

00:33:07

here in this calendar in this here is the

00:33:10

schedule and again we will consider this

00:33:12

function of automatic check-ins that is

00:33:14

[music]

00:33:16

initially we ask some questions

00:33:18

that will be sent to the person

00:33:20

every day

00:33:21

after they have finished work and we

00:33:23

will ask something today

00:33:25

finished what are you doing today did what

00:33:27

worked for you what didn’t work for you you

00:33:28

automatically create here in you

00:33:30

create here those questions that will be

00:33:33

automatically sent to each

00:33:34

person from your team every day a

00:33:37

very convenient function to know who

00:33:39

from your team did what today

00:33:43

in principle in Biysk a very good

00:33:47

comprehensive tool yes here there are many different

00:33:50

functions that will be useful to the

00:33:52

project manager in order to cover all

00:33:55

his needs for all his tasks. As

00:33:58

for the cost of the base camp, the base camp

00:34:01

has a free version for

00:34:02

up to three projects and, in my opinion, up to ten

00:34:06

people, that is, it is called fearing

00:34:09

cream for personal needs, that is, if you

00:34:11

have three projects, it is considered that you also

00:34:13

use it for personal needs, but

00:34:15

if you use more than three

00:34:18

projects and more than 10 people

00:34:19

use Base Camp at the same time, then the

00:34:21

cost is $99 per

00:34:26

month, that is, almost $100 per month

00:34:30

the use of this tool

00:34:32

again depends on what they use

00:34:34

in your company who will work

00:34:36

or who you work and

00:34:38

if they already use buy camp, then of course

00:34:41

you will need to adapt and

00:34:42

use it if the

00:34:43

company does not use anything and you

00:34:47

need to offer something then the

00:34:48

tool for project management for

00:34:49

your loved ones is quite good, it is a

00:34:51

comprehensive

00:34:53

product, quite easy to

00:34:56

use, and if you have a small

00:34:59

team, small projects, the

00:35:01

free version will last you for a very long time. The

00:35:03

next tool that we will

00:35:04

consider is silent, I have already

00:35:06

shown that, in principle, for work I

00:35:08

use wrinkles in most cases

00:35:10

There are many convenient functions here: creating a

00:35:13

project plan in the form of a table, then

00:35:15

building a Gantt table from this

00:35:17

project plan, and in the same way, you can

00:35:19

simultaneously see any project in both the Gantt table format

00:35:22

and the Kanban board format.

00:35:25

Why do I choose silent because in

00:35:27

my case I manage several

00:35:29

projects and It’s convenient for me to

00:35:33

see several project plans on one document,

00:35:35

several projects that are

00:35:37

happening at the same time, it also makes you

00:35:39

wince, there are a lot of different templates

00:35:41

that you can use, you don’t need to

00:35:44

come up with your own template for

00:35:46

project management, you can

00:35:48

choose something from a ready-made one there are

00:35:50

ready-made templates on various topics for

00:35:52

project management for even the

00:35:54

interview process, for example for

00:35:56

interviews for recruiting new people

00:35:58

there is a special template that has

00:36:01

all the columns it is written how to

00:36:03

use it now I will go to this

00:36:06

tool with silence and show you how to

00:36:08

use it clearly when I went to

00:36:10

wrinkle, I see here a list of documents

00:36:12

that have already been created for me, for example,

00:36:14

or I can add something new here, here’s

00:36:16

a plus sign and

00:36:18

here I’m immediately offered the

00:36:20

opportunity to add something from a ready-made

00:36:23

template, that is, or select glide, that

00:36:25

is, it’s just ordinary

00:36:26

let’s say the table is empty, you can immediately

00:36:29

select a template for the project, you can

00:36:32

select a template for managing cards,

00:36:34

or doskado, you can simply create a

00:36:37

list of tasks or some forms, you see

00:36:40

here there are a lot of different variations of

00:36:42

what can be created in smartsheet, so I

00:36:45

use it because it’s enough there

00:36:46

are many possibilities, let's say we start

00:36:49

creating a project, let's call it a test

00:36:53

project, there

00:36:57

is no default here, by

00:37:00

default, some columns that

00:37:02

smartsheet itself offers me to

00:37:04

manage the project or write a

00:37:06

project plan, everything is here, the name of the project is

00:37:08

how long it will last, the name of the task is

00:37:11

here and how long will this

00:37:13

task last, when does it start, when does it

00:37:15

end, what dependencies does it have,

00:37:17

and here is a very interesting

00:37:20

function for project management,

00:37:24

so I went to the Gantt chart view, here it

00:37:28

is also possible to see everything in

00:37:30

the form of a table,

00:37:31

everything is the same, just removed the

00:37:35

gantt table that was here on the right, I can

00:37:38

switch to the gantt view, I’ll show you how

00:37:41

it will look when we fill out

00:37:43

everything, then it’s possible to switch

00:37:46

to a bit of cards here on the board, that is,

00:37:48

we can look at the same project

00:37:49

in different views, before in different types of

00:37:53

visualization there is another bit in the calendar, that

00:37:57

is, if we added some

00:37:58

tasks here, they would be displayed in the

00:38:00

calendar view, let’s start with the gant table,

00:38:04

that is, in principle, the grid view is a

00:38:06

giant here, that is, the table view and with

00:38:08

gun, then this is the same thing, only the

00:38:11

difference is that it will be visible in the gantt table

00:38:14

and here this right

00:38:15

side will be superimposed, our task will be superimposed on the

00:38:18

calendar, let's say we start writing a

00:38:20

task

00:38:22

test task 1 test task 2

00:38:28

test task 3

00:38:31

let's say we start it on Monday

00:38:34

we finish the

00:38:36

week let's say we'll do the task here is the

00:38:39

knight right here on the calendar on

00:38:41

this one,

00:38:43

this task was immediately displayed on the gantt display, with such an

00:38:45

interval, it was painted in a certain

00:38:47

color, then if I add another

00:38:50

task, let’s say I read what we are

00:38:53

doing and in two weeks, on July 6,

00:38:55

we start and again allocate

00:38:57

a week for it again it

00:38:59

was displayed here and

00:39:01

let’s say I do the third task in another

00:39:04

two weeks, we start it on July 10 and

00:39:07

finish

00:39:10

14 per week

00:39:15

I was not July-August again we

00:39:18

start there on July 13 and finish 17 or

00:39:21

five days and

00:39:23

this one we have a gantt display

00:39:26

when we applied all tasks visually

00:39:29

on the calendar, a very convenient presentation of

00:39:32

your project plan for clients,

00:39:35

for example, or for customers, that is, they

00:39:38

visually see which task will

00:39:40

follow which when they are completed, and

00:39:43

thanks to the fact that there is this color and

00:39:45

there are shaded tasks, they will

00:39:47

understand that you can visually see how

00:39:50

our project is moving if, for example, we

00:39:52

set some codependencies for them,

00:39:54

for example, the second task depends on 1 and

00:39:56

then here we will have this

00:39:58

arrow that will show that

00:40:00

until we have completed 1 we

00:40:02

cannot proceed to 2 and

00:40:05

here, in the same way, you can conveniently

00:40:07

stretch tasks right here in the

00:40:10

form of a gantt when visualizing the gantt,

00:40:13

the more tasks you add, the

00:40:16

more will be filled accordingly will

00:40:17

fill this calendar, it turns out that the

00:40:21

project plan that you created you

00:40:23

display it in silence in some

00:40:25

tool, write down the components

00:40:27

then the tasks then under tasks how to do

00:40:31

under tasks for example here we have

00:40:33

this we add a component on top this is

00:40:35

what we said

00:40:38

decomposition and accordingly then

00:40:42

add task number one to this component

00:40:45

press the intent button this is

00:40:48

automatically displayed here and

00:40:49

shows what this component will take from

00:40:52

us so much time because in this

00:40:55

command there is a component, this is one

00:40:57

task that needs to be done, let’s say

00:40:59

we add one more component and

00:41:03

add to it these two tasks

00:41:06

that we still have, again we press

00:41:07

intent and

00:41:09

it turns out that here we see that the

00:41:11

first component will take 5 days by

00:41:13

duration

00:41:14

by duration of this task that

00:41:16

is in this component component 2

00:41:19

will take three weeks because the

00:41:22

tasks that

00:41:25

are in this component are summarized

00:41:27

so we create a project plan and

00:41:30

display it on the Gantt table so

00:41:32

that it is easier to say what the

00:41:34

Gantt table is because which is also very important for

00:41:36

people who manage projects to know: this is a

00:41:39

visual representation of your

00:41:41

project superimposed on the calendar, there are

00:41:43

some colors, there are lines when what

00:41:46

starts, when what ends, here

00:41:48

we display if there are any

00:41:49

codependencies, it’s all visualized, it’s

00:41:52

very convenient to look at it in the gun table that

00:41:55

is, another tool

00:41:57

called asana is also quite easy to

00:42:00

use, but at the same time it has all the

00:42:01

necessary functions in order to

00:42:04

plan projects and then

00:42:05

manage essentially this list of tasks

00:42:08

that are sortie sorted into groups and

00:42:11

under certain groups in each

00:42:14

task it is possible to communicate

00:42:16

within this tasks discuss

00:42:18

something add some documents

00:42:20

give some comments something

00:42:22

discuss something

00:42:23

really quite easy to

00:42:25

use the tool is quite

00:42:26

convenient for beginners fits now on the

00:42:30

screen I’ve already gone to Astana and here I see the

00:42:33

main page it turns out I can add right away

00:42:35

some project, again,

00:42:37

add an

00:42:39

empty test

00:42:43

network project, here you can immediately choose what type of

00:42:46

list will be a board or a timeline,

00:42:50

this is according to the calendar, given only in the premium

00:42:52

version or calendar view, but let’s

00:42:55

just select a list,

00:42:57

create this project and

00:42:59

here there are sections, this can be given to

00:43:02

sections depending on this, what is your

00:43:04

project you will name your sections

00:43:06

somehow in your own way, let’s

00:43:08

introduce here again the kan kan ban

00:43:11

methodology let’s call the first section there the

00:43:14

second section in progress I will

00:43:21

also add sixtus iv to it and

00:43:27

then in each of these sections I can

00:43:30

add tasks I click on this

00:43:33

arrow here I can add a task

00:43:35

to each of these lists

00:43:37

without being original call test 1

00:43:40

this task naturally all the same functions

00:43:42

that we talked about in other

00:43:43

tools assign someone responsible for

00:43:46

this task add a deadline for this task

00:43:49

add some description

00:43:51

add comment add who can

00:43:54

watch track this task known to be

00:43:58

added

00:44:03

and in the same way

00:44:07

for each of the sections

00:44:10

we add some tasks that we

00:44:12

need in this section you can call the

00:44:14

sections differently it could be your

00:44:16

components which we said let’s say

00:44:18

functional components are not just there

00:44:20

by statuses of the section and according to the

00:44:23

functional component

00:44:26

principle here as it works the same way

00:44:29

as other tools for

00:44:30

planning it is possible to create

00:44:33

tasks add a description

00:44:36

assign someone responsible

00:44:39

assign a deadline and then track

00:44:43

every day progress on these

00:44:45

tasks of yours as for

00:44:48

how much the asana costs

00:44:51

free version limited which

00:44:53

can be used in principle for

00:44:55

some small or medium-sized

00:44:56

project if you want some

00:44:59

additional integration functions this is

00:45:01

what we saw

00:45:03

timeline you will need to warm up to

00:45:06

accept the version and in my opinion it costs 60

00:45:10

dollars something like that per month, that is, we

00:45:12

chose by default to

00:45:14

display everything in the form of a list and here there is

00:45:17

also a board on which again you can see

00:45:19

all of ours in the section there is this time

00:45:21

line which is not yet available to us in the

00:45:23

free version there is a

00:45:25

presentation of tasks in the calendar you can

00:45:28

track progress by all your

00:45:30

tasks, that is, certain reports, as

00:45:33

we see, there are really not many tools for planning and

00:45:35

project management;

00:45:37

if you come to a company

00:45:39

that has been working with some tool for a long time,

00:45:40

you most likely will not have to

00:45:42

configure anything,

00:45:44

you will most likely create something

00:45:45

use what has already been done before you,

00:45:47

just integrate into this

00:45:49

process, and although there are a lot of tools,

00:45:51

if you understand at least one

00:45:53

or two of those that we have

00:45:55

considered, test it, try to

00:45:58

create something, you will understand how it works,

00:46:00

create it some kind of test project plan

00:46:02

in one of these tools you will

00:46:04

basically understand the principle of their operation you

00:46:07

will understand the principle of operation of all

00:46:08

project management tools

00:46:10

they are all very similar as we have seen

00:46:12

many have similar functions and in principle

00:46:15

they do the same thing you plan

00:46:18

then track the project and its progress

00:46:20

every day, just register with

00:46:23

one of the tools that we

00:46:25

discussed for this in this session,

00:46:27

try to create a project plan,

00:46:29

see how it works,

00:46:31

what functions there are, there are a lot of

00:46:33

videos that relate specifically to a

00:46:36

particular tool, such as

00:46:37

tutorials or guides what’s how it’s done, what’s how it’s

00:46:40

configured, how it works,

00:46:43

there are official videos from each of

00:46:45

these tools on YouTube or in the

00:46:49

tools themselves, how to do what, so

00:46:52

spend time on it, this is a very important

00:46:55

question when hiring what

00:46:57

tools you know how to use to

00:46:59

manage projects for drawing up a

00:47:01

project plan and if you know at least 1

00:47:04

or 2 and can say for sure that I

00:47:07

know how they work, knowing their principle,

00:47:09

I know how to work in them, then in principle

00:47:12

here it will not be difficult for you to understand how the

00:47:15

rest work, even if the company

00:47:17

you come to uses something

00:47:18

else, so try it, create your own

00:47:22

project plans, see how these

00:47:24

tools

00:47:26

are used, how they work, and

00:47:29

understand their princes, the module is coming to

00:47:32

an end [music]

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